Setting up microsoft teams meeting room.Prepare the installation media

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

Then, assign that object to the resource account. In the following example, the license SKU ID is a4ccdfbbbca60, and it’s assigned to the account conferenceroom01 contoso.

Assign a usage location to your resource account using the Set-MsolUser cmdlet. To assign the license, use the Set-MsolUser cmdlet. To validate the account creation and license assignment, sign in to any Teams Client using the account you created. You may need to apply custom network, bandwidth, or meeting policies to this account.

For Teams Rooms, we recommend you set the meeting policy bandwidth to 10 Mbps. For collaboration purposes, turn on PowerPoint Live, Whiteboard, and shared notes. It is recommended that you enable the meeting policy setting “Meet now in private meetings”. You may want to create a meeting policy to adjust participants and guest settings for Teams Rooms. For example, review the lobby settings such as which attendees to automatically admit to meetings. For more information on Teams meeting policies, see Manage meeting policies in Microsoft Teams.

There are no unique requirements to enable calling with resource accounts. You enable the resource account for calling in the same way you enable a regular user. We recommend turning off voice mail for shared devices by assigning a calling policy to the device resource accounts. See Calling and call-forwarding in Teams for more information. To organize your meeting room locations, you can add your device resource accounts to Exchange distribution groups.

For example, if you have offices in three different geographic locations, you can create three distribution groups and add the appropriate resource accounts to each location. For more information, see Create a rooms list.

Not only does Set-Place populate the Room Finder in Outlook, it also allows you to add additional metadata such as the capacity of the room or the floor of building the room is in. For more information, see Set-Place. Configure accounts for Microsoft Teams Rooms. Skip to main content. This browser is no longer supported.

Download Microsoft Edge More info. Table of contents Exit focus mode. Table of contents. In a case where the Certificate Authority is private, for instance an on-premises deployment with Active Directory and the Windows Certificate Authority, you can add the certificate to Microsoft Teams Rooms in a couple of ways:. You can join the console to Active Directory and that will automatically add the required certificates given the Certificate Authority is published to Active Directory normal deployment option.

You can install the certificate manually after the imaging process. Before you do this, you must complete Initial set up of the console. Place the console in admin mode see Admin mode and device management. You can join Microsoft Teams Rooms to your domain. A common example is a password enforcement policy that will prevent Microsoft Teams Rooms from starting up automatically. Sign into the console from the admin account see Admin mode and device management.

For example, if your fully qualified domain is redmond. If you would like to rename the computer when joining it to a domain, use the -NewName flag followed by the computer’s new name. Use the following checklist while doing a final verification that the console and all its peripherals are fully configured:.

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You can watch and share valuable content and demos of current and upcoming tech from the people who build it at Microsoft. You must be a registered user to add a comment. If you’ve already registered, sign in. Otherwise, register and sign in. Products 68 Special Topics 42 Video Hub Most Active Hubs Microsoft Teams. Security, Compliance and Identity. Microsoft Edge Insider.

Microsoft FastTrack. Microsoft Viva. Core Infrastructure and Security. Use a personal device to detect nearby Teams Rooms and join the meeting from the room. Audio from the personal device is muted automatically to avoid feedback.

Start and end meetings with your voice instead of touch by asking Cortana to perform simple meeting commands. Conveniently control Teams Rooms devices using the room remote capability in the Teams mobile app. Teams Rooms can support the needs of any meeting type and space through a wide array of certified devices. Teams Rooms meet the needs of various configurations through multiple screens and a broad portfolio of certified devices. Teams Rooms are available in different device types including modularized kits, compact and integrated devices, and complete all-in-one solutions.

Surface Hub is a mobile, all-in-one Teams Room experience delivering advanced collaboration and cocreation capabilities with access to Microsoft files. Learn more. Enable new capabilities by connecting Teams Rooms devices, such as Coordinated Meetings with Surface Hub, and find nearby rooms with Teams panels.

Enable security out of the box with Microsoft-certified Teams devices and automatic updates that keep systems in a secured state by default. Manage Teams devices and settings in one place with tools for easy setup, inventory management, monitoring, and secured delegated administration. Delegate operations management to experts to obtain enhanced guidance, insights, and proactive device security configuration and updates. Deliver equitable meeting experiences with cameras supporting AI-powered active speaker tracking, multiple video streams, and people recognition.

Help everyone feel closer and more engaged, and collaborate fully. Remote participants have a presence in the room, while in-room participants can retain their personal identity and not get lost in the crowd. Designed to seat 18 or more people, large meeting spaces are great for formal presentations, large team gatherings, and collaboration across work groups. As people become more mobile, organizations will need to adapt office spaces and technology to meet the needs of a hybrid workforce.

Create a personal workspace in a shared environment by reserving a temporary desk and accessing personal chats and files with hot desking on a Teams display. Efficiently access and use shared office spaces with a management solution on a wall-mounted device.

Quickly view location and meeting details and reserve available meeting spaces. Enhance the way you work and collaborate with Teams on personal devices that allow you to hear every voice and improve meeting experiences no matter where you are. Microsoft Teams Rooms is a modern meeting space solution that brings together the digital workspace of Microsoft Teams with dedicated first- or third-party audio and video devices, certified by Microsoft. Teams Rooms were purposefully built to help remove the barriers between spaces, places, and people, delivering the best Teams meeting experience to any space.

 
 

Setting up microsoft teams meeting room.Deployment overview

 

Upgrade to Microsoft Edge to take advantage of the latest features, security updates, and technical support. While the ordered devices are being delivered to your organization, work with your networking, facilities, and AV teams to make sure that deployment dependencies are met and each site and space is ready in terms of power, networking, and display. In addition, make sure the physical installation requirements are met.

For physical installation considerations, consult with your vendor and leverage the experience of your AV team when installing and mounting screens and running cabling. Pro Tip – If you must use proxy servers to provide access to Teams, first review this article.

When it comes to Microsoft Teams real-time media traffic over proxy servers, we recommend bypassing proxy servers altogether. Microsoft Teams traffic is already encrypted, so proxy servers don’t make it more secure and they add latency to real-time traffic. As part of your wider deployment, we recommend that you follow the guidance in Prepare your network for Teams for bandwidth planning and assessing your network’s suitability for real-time traffic.

Depending on the collaboration scenarios that you’ve decided to enable with your Microsoft Teams Rooms deployment, you’ll need to determine the features and capabilities that you assign to each Microsoft Teams Rooms that you enable.

If using Azure Active Directory, consider using a dynamic group to automatically add and remove resource accounts from the group. Define one organizational unit in your on-premises Active Directory hierarchy to hold all Microsoft Teams Rooms machine accounts if they’re joined to the domain and one organizational unit to hold all the Microsoft Teams Rooms user accounts.

Disable Group Policy inheritance to ensure that you apply only the policies you intended to apply to the domain-joined Microsoft Teams Rooms. Create a Group Policy object assigned to the organization unit that contains your Microsoft Teams Rooms computer accounts.

Use this to:. You can use PowerShell to perform several remote management activities, including getting and setting configuration information. PowerShell remoting must be enabled before any PowerShell remote management can take place and should be considered as part of your deployment processes or configured via Group Policy. For more information about these capabilities and enabling them, see Maintenance and operations. Each Microsoft Teams Rooms device requires a dedicated and unique resource account that must be enabled for both Microsoft Teams or Skype for Business, and Exchange.

This account must have a room mailbox hosted on Exchange. Calendar processing must be configured so that the device can automatically accept incoming meeting requests. For more information about creating these accounts, see Configure accounts for Microsoft Teams Rooms.

Many monitoring and alerting systems display the machine name as a key identifier, so it’s important to develop a naming convention for Microsoft Teams Rooms deployments that allows support personnel to easily locate the Microsoft Teams Rooms that has been flagged as requiring an action.

If you decide to use Microsoft Operations Management Suite, you should install the Operations Management Suite agent as part of the software installation process and configure the workspace connection information for your workspace.

An additional consideration is whether the Microsoft Teams Rooms will be domain-joined. After you’ve decided how to create and manage your Microsoft Teams Rooms resource accounts, create your plan to ship the devices and their assigned peripherals to your rooms, and then proceed to installation and configuration. After each Microsoft Teams Rooms system has been physically deployed and the supported peripheral devices connected, you’ll need to configure the Microsoft Teams Rooms application to assign the Microsoft Teams Rooms resource account and password to enable Teams Rooms to sign in to Microsoft Teams or Skype for Business, and Exchange.

You can manually configure each Microsoft Teams Rooms system. Alternatively, you can use a centrally stored, per—Teams Rooms XML configuration file to manage the application settings. After Teams Rooms has been deployed, you should test it. Check that the capabilities listed in Microsoft Teams Rooms help are working on the deployed device. We highly recommend that the deployment team verify that Microsoft Teams Rooms is appearing in Teams admin center. It’s also important that you make a number of test calls and meetings to check quality.

For more information, see this useful deployment checklist. We recommend that as part of the general Teams or Skype for Business rollout, you configure building files for Call Quality Dashboard CQD , monitor quality trends, and engage in the Quality of Experience Review process. For more information, see Improve and monitor call quality for Teams. As part of the deployment, you’ll want to update your asset register with the room name, Microsoft Teams Rooms name, Microsoft Teams Rooms resource account, and assigned peripheral devices.

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View all page feedback. In this article. Decision points. Confirm that your sites meet the key requirements for Microsoft Teams Rooms. Confirm that you’ve provided sufficient bandwidth for each site. Next steps. Decide which scenarios you’ll support, and identify licensing requirements for your Microsoft Teams Rooms resource accounts. Decide the naming convention for your Microsoft Teams Rooms resource accounts. Decide whether you’ll create individual accounts or use bulk-provisioning scripts.

Decide the Microsoft Teams Rooms resource account naming convention to be used during your deployment. Decide whether you’ll join Microsoft Teams Rooms devices to your domain. Decide who will manage the site-by-site deployment.

Identify the resources who will install Microsoft Teams Rooms on site and undertake the configuration and testing.

 

Use breakout rooms in Teams meetings.Microsoft Teams Rooms

 

Designed to seat 18 or more people, large meeting spaces are great for formal presentations, large team gatherings, and collaboration across work groups. As people become more mobile, organizations will need to adapt office spaces and technology to meet the needs of a hybrid workforce.

Create a personal workspace in a shared environment by reserving a temporary desk and accessing personal chats and files with hot desking on a Teams display. Efficiently access and use shared office spaces with a management solution on a wall-mounted device. Quickly view location and meeting details and reserve available meeting spaces. Enhance the way you work and collaborate with Teams on personal devices that allow you to hear every voice and improve meeting experiences no matter where you are.

Microsoft Teams Rooms is a modern meeting space solution that brings together the digital workspace of Microsoft Teams with dedicated first- or third-party audio and video devices, certified by Microsoft.

Teams Rooms were purposefully built to help remove the barriers between spaces, places, and people, delivering the best Teams meeting experience to any space. Thoughtfully designed, Teams Rooms delivers meeting experiences with all participants in mind, not just those in the room.

With a rich ecosystem of connected meeting devices, powered by an intuitive app built by Microsoft for Microsoft Teams, Microsoft Teams Rooms turn any meeting space into an easy-to-use and inclusive collaboration space where everyone has a place at the table, regardless of where they sit.

Teams Rooms are designed to:. Microsoft Teams Rooms Standard and Premium enable all the licenses needed for Microsoft Teams Rooms while providing customers with two options to manage their devices. See a list of certified Microsoft Teams Rooms devices. The managed service enhances the meeting room management experience through expert operations, requiring less time and resources from your IT team. The service provides recommendations from our team, proactive management on your behalf, and knowledge from our entire customer network to ensure you get the most from your environment.

This proactive approach to room operations maintains optimal meeting experiences across sites and promotes user satisfaction. Yes, customers can sign up for a free trial of both licenses in the Microsoft admin portal. United States. Microsoft Teams Rooms Bridge the gap between people working remotely and those in the office with a meeting room solution that allows everyone to be seen, heard, and fully participate from anywhere.

The Windows 10 machine used to create the Microsoft Teams Rooms installation media must be on the same or later version of Windows as the target installation media. Each time the CreateSrsMedia. If there are issues with running the script, make sure to have a copy of that transcript available when requesting support. A specific version of Windows 10 is required, and this version is only available to volume licensing customers.

You can get a copy from the Volume Licensing Service Center. You now need to apply the setup media you’ve created.

The target device will run as an appliance and the default user will be set to only run the Microsoft Teams Rooms app. If the target device will be installed in a dock e. Boot to the USB setup disk.

Refer to the manufacturer instructions. After the system has shut down, it is safe to remove the USB setup disk. At this point, you can place the target device in its dock if using a dock-based product , attach the peripherals needed for your meeting room, and connect to the network.

The right audio devices for each space : A single source of audio for a space is required to ensure that there are no audio issues in a meeting room. Video Video is equally important as audio. The right cameras for each space : As important as good audio, high-quality video is a necessity for modern Teams collaboration. Enhanced Microsoft Teams Room This section explores how Microsoft is transforming standard conference rooms into enhanced Microsoft Teams Rooms that bring the best of the new Teams front row experience.

Microsoft’s vision for the future of meeting rooms The future of work will be fluid, dynamic, and powered by the cloud. What is an enhanced Microsoft Teams Room? Goal 1: Everyone in the meeting feels included, represented, and productive. Design principles: Remote participants can establish a genuine presence in the room In-room participants can retain their individual identity in the meeting All meeting participants can engage in boundaryless collaboration.

Goal 2: Connections feel natural and immersive. Design principles: Experiences are scaled for human connection, enabling interactions that feel like everyone is in the same room. Examples of specific feature deployment: Take advantage of our new front row front-of-room display experience in all types of meeting spaces where there is a Microsoft Teams Room solution that supports it.

When should you deploy this room type? Understanding this space Balancing hybrid flexibility with inclusion : At Microsoft, our flexible work guidelines prioritize giving employees choice and flexibility about where to work and when. What is this space used for? How is this space laid out? How does the audio work? How does the camera work? How do the front-of-room displays work? What is front row? How do you co-create content? Enhanced Microsoft Teams Room design guidance This section is intended to cover building a room from scratch.

Room layout Room size 25 ft x 14 ft Room capacity This enhanced Microsoft Teams Room is optimized for between 6 – 8 people.

Room furniture This room features a curved table with participants seated on one side, allowing in-room participants to retain visibility of each other and be positioned face to face with remote participants.

This room features a standard meeting room table with a height of 30 in or 76 cm. Equipment mounting Selecting a location for hardware is typically driven by the selection of Teams Room-certified hardware used within a given meeting space. Touch console placement The Microsoft Teams Rooms touch console should be mounted in the center of the table within easy reach of meeting participants without blocking usage of the table for personal devices or documents.

Local video presentation Though many participants may choose to share content within this type of meeting room by joining the Teams meeting via a personal device to the Teams call, in-room local video presentation should also be made available at the table in an easily accessible manner. Infrastructure Infrastructure power At a minimum, electrical power connections should be provided at both the table for end users and at the equipment mounting location.

Infrastructure data Networking connections should be provided at both the table for end users and at the equipment mounting location for the main network for the Teams Rooms solution. Acoustic wall treatments At least two walls in a room of this type should be acoustically treated to prevent echo and ambient noise issues during meetings.

Window treatments Light from windows in a room of this type may negatively affect the lighting and introduce glare and shadows to both the camera image and the front-of-room display. Floor treatments The floor in a room of this type should be carpeted or otherwise acoustically treated to prevent echo and ambient noise issues during meetings. Lighting Overhead lights should be provided to illuminate the space evenly, with meeting room participants not appearing to be washed out or sitting in a dark space.

Cameras Camera options A room of this type requires the use of an intelligent, ultrawide-angle front-of-room camera that is appropriately rated for the width and depth of space. Camera placement The camera should be placed at the front of the room below the front-of-room projection but above the top of the table to capture all the meeting room participants at as close to eye level as possible.

Microphones Microphone options Front-of-room microphone arrays and tabletop and overhead microphones will work for this type of space. Microphone placement Microphone arrays need to be positioned to provide coverage for all meeting room participants within the certified range of the device. Speakers Speaker options Front-of-room speaker arrays and overhead speakers will work for this type of space.

Note: Spatial audio is not yet available and may require specific audio devices. Speaker placement Speakers need to be positioned to provide coverage for all meeting room participants within the certified range of the device or devices used. Front-of-room display Display type A room of this type requires the use of an ultrawide aspect ratio, high-resolution front-of-room display that is appropriately sized for the width and depth of space to ensure maximum visibility and clarity.

For projectors, automatic warm-up and cooldown periods must be supported without required user intervention. Display placement An enhanced room requires that the display is placed in front of all the in-room meeting participants, directly opposite the table. The horizontal center line of the display must be centered on the same center line as the table. Display count An enhanced room requires that the display is either a single wide-aspect ratio display or a blended combination of displays that can achieve the effect of being a single display when seen by in-room meeting participants.

Co-create options Microsoft Whiteboard All Teams Rooms are able take advantage of Microsoft Whiteboard through an interactive collaboration device such as a Microsoft Surface Hub, a touchscreen front-of-room display, and through companion devices like a PC, phone, or tablet.

Traditional whiteboard All Teams Rooms on Windows can leverage traditional whiteboards in a Teams meeting by using the intelligent capture feature and a secondary content camera. A low gain projector screen with ambient light rejecting properties will provide the best picture quality in bright rooms. Co-create options An analog whiteboard with a content camera OR A compatible interactive touch display.

Submit and view feedback for This product This page. Security, Compliance and Identity. Microsoft Edge Insider. Microsoft FastTrack.

Microsoft Viva. Core Infrastructure and Security. Education Sector. Microsoft PnP. AI and Machine Learning. We recommend turning off voice mail for shared devices by assigning a calling policy to the device resource accounts. See Calling and call-forwarding in Teams for more information.

To organize your meeting room locations, you can add your device resource accounts to Exchange distribution groups. For example, if you have offices in three different geographic locations, you can create three distribution groups and add the appropriate resource accounts to each location.

For more information, see Create a rooms list. Not only does Set-Place populate the Room Finder in Outlook, it also allows you to add additional metadata such as the capacity of the room or the floor of building the room is in. For more information, see Set-Place. Configure accounts for Microsoft Teams Rooms. Skip to main content.

This browser is no longer supported. Download Microsoft Edge More info. Table of contents Exit focus mode. Table of contents. Important Microsoft resource accounts aren’t the same as Teams resource accounts. Tip When naming your resource accounts, we recommend using a standard naming convention to the beginning of the e-mail address.

Provide the admin credentials for your Microsoft tenant. By default, resource accounts are configured with the following settings: Allow repeat meetings Automatically decline meetings outside of the following limits Booking window days : Maximum duration hours : 24 Auto accept meeting requests If you want to change them, select Set scheduling options before you select Close.

Connect-ExchangeOnline By default, room mailboxes don’t have associated accounts. Important If you’re only using this resource account to book space and automatically accept or decline invitations, you’ve completed the set up.

Note Setting Password never expires is a requirement for shared Microsoft Teams devices. Azure Active Directory 2. This example sets the password for the account ConferenceRoom01 contoso.

 
 

Service readiness.Setting up microsoft teams meeting room

 
 

As part of the deployment, you’ll want to update your asset register with the room name, Microsoft Teams Rooms name, Microsoft Teams Rooms resource account, and assigned peripheral devices.

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View all page feedback. In this article. Decision points. Confirm that your sites meet the key requirements for Microsoft Teams Rooms. Confirm that you’ve provided sufficient bandwidth for each site. Next steps. Did you mean:. Sign In. Jeremy Chapman. Published Oct 29 AM JeremyChapmanMe chanics. Resize Editor. Version history. Last update:. Updated by:. Session Resources. Education Microsoft in education Office for students Office for schools Deals for students and parents Microsoft Azure in education.

Furthermore, if I do not need to buy this license do I continue setup as Skype for Business server or as Office which is now Microsoft View best response. So you essentially need the Meeting Room SKU, which you would assign to the account setup and used on the meeting room device. The nod to Skype for Business Online 2 is more for organisations that may be in a Hybrid State or yet to fully have their users in Teams Only mode.

So although the license still exists as part of M plans, come 31st July , Skype for Business Online will retire. It is the Teams license SKU you need to worry about having for your users, unless like I say your tenant is fairly old and existed in a time that pre dates Teams or you are in a Hybrid mode.

Also just to make sure I understand this right. The way my company and I are set up as of now is we all have a separate email and teams account under one group.

Teams meeting room SKU:. So like you have your business license assigned per user, the Meeting room license is to be assigned to meeting room devices. I think this was mainly to help minimise having a whole plan intended for user purposes with multiple service plans included such as SharePoint Online, Exchange Online etc.

Also if on an Enterprise plan, this would probably work out cheaper, although appreciate this may not be the case in relation to the cost of Business plans. Products 68 Special Topics 42 Video Hub Rename breakout rooms.

Room assignments in recurring meetings. Set a time limit for the breakout session. Attendance reports for breakout rooms. Start using the breakout rooms. Additional options. Tip: For additional assistance, see Breakout rooms troubleshooting guide.

You can automatically assign people to breakout rooms when you create them. If you want to move people around later in the meeting, you’ll have to do so manually. To create breakout rooms, you must be a meeting organizer or presenter who’s been appointed a breakout rooms manager. Choose whether you want Teams to evenly assign people to rooms Automatically or assign people yourself Manually. In the meeting controls, select Breakout rooms. Note: You won’t be able to automatically assign people to breakout rooms later in the meeting.

Make your meetings more efficient by adjusting breakout room settings before they start. Meeting organizers can plan ahead by creating and naming breakout rooms, sorting attendees into rooms, setting timers, and more. Go to Breakout rooms and select Settings. Assign participants to each breakout room if you didn’t do so automatically or need to reassign someone to another room.

To assign people, you must be a meeting organizer or presenter who’s been appointed a breakout rooms manager. Use the main meeting as a breakout room for these people instead. Repeat the previous steps until everyone in the meeting is assigned to a room. When you’re done, select Confirm. Select Assign participants. From this window, sort people to see who’s been assigned where by selecting the down arrow next to Name or Room.

Select the down arrow next to Assign and choose a room for them. If someone joins the meeting late, select Assign participants again to assign them to a room. If you’re the meeting organizer, you can delegate presenters to manage the meeting’s breakout rooms. Important: Only one person can manage a meeting’s breakout rooms at a time. Go to Breakout rooms and select Room settings. Select Search for presenters and choose who you want to be breakout rooms managers.

Select Room settings.